Sharing a Collection

You can share a collection to make it available to a group of users. The group can either include all of the users in the Media Pool or can be restricted to users in organizational units, a distribution list, or a group defined by you. A shared collection is displayed under > Assets > Collections > My Collections. Only the owner can edit the collection.

  • Name: This input field is automatically prefilled with the name of the collection. You can rename the collection if required.

  • Validity: Define the start and end date from and to which you want to publish the collection.

  • Visibility: You can limit the visibility of or access to the shared collection to one organizational unit. Choose Manage visibility and select an organizational unit, user, or distribution list from the selection field. Only users who are either assigned to the organizational unit, entered directly, or included in the distribution list can access the collection. If you do not limit the visibility, the collection is made available without restrictions.

  1. Click > Assets > Collections > My Collections and select a collection that you have created.

  2. Click the top Menu… button to access the Share collection function .

    A dialog box opens.

  3. Configure the necessary settings for the Name, Validity, and Visibility fields.

  4. Click Save to save your entries.

The selected collection is moved to the Shared Collections folder.